Thursday, September 19, 2024

ECIC Graduate Trainee Program

Apply By: 23 August 2024

Task Description

The Graduate Trainee will be given exposure to the following areas: Assist in scheduling travel arrangements according to ECIC Travel Policy and communicating bookings

  • Assist in capturing records of all travel undertaken in the organization and costs incurred
  • Assist with ensuring timeous preparation of the travel budget
  • Quarterly administration of Travel contracts.
  • Manage and oversee relationships with the appointed Travel Management Company and other
  • travel service providers.
  • Assist in conducting travel analytics and preparing travel management reports.
  • Review invoices against bookings and communicate bookings to travelers as required.
  • Assist in tracking travel spending against budget by keeping a record of travel undertaken and costs incurred, confirming invoices, and keeping track of the budget balance available annually.
  • Ensure timeous processing of invoices and that the travel credit card has sufficient funds and is reconciled to invoices.
  • Assist in safeguarding and reconciliation of travel petty cash.
  • Assist with managing and responding to customer service issues at all levels in the organization in a timely and effective manner.
  • Assist in conducting comprehensive and ongoing reviews of the travel operations and travel policy to identify and improve process efficiencies and improve the traveller experience.
  • Perform other duties as assigned.

Key Measures

  • Number of changes made after issuing of itinerary.
  • % satisfied travelers.
  • Average number of days between request for travel and issue of itinerary.

Key Interfaces

  • ECIC employees and Management.
  • Travel Management Company and other relevant suppliers.
  • National Treasury
  • Internal and external auditors.

Qualifications

  • A Diploma in Travel Management and/or related field
  • Applicant should be unemployed South African citizens under the age of thirty-five (35) and have not benefited from any internship previously and preferably from the formerly disadvantaged groups
  • ECIC welcomes applications from persons with disabilities (Must provide a medical certificate confirming nature of the disability).

Qualities

  • Computer literacy (Microsoft Word, Excel, and PowerPoint)
  • Communication skills
  • Attention to detail
  • Good planning, organising and time management skills
  • Available to work more than ordinary business hours.

Click Here To Apply

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