x2 Admin Clerk posts South African Maritime Safety Authority (SAMSA)
Apply By: 17 September 2024
Task Description
JOB PURPOSE
To process and issue certificates of competence and qualifications in accordance with the relevant conventions, including all matters related thereto.
KEY PERFORMANCE AREAS
- Issuance of certifications
- Receive applications for Certificates of Competence from the ports and agencies.
- Liaise with the ports and agencies of any shortcomings in the documentation.
- Verify if examiners, and agencies are accredited by SAMSA and if accreditation is still valid.
- Process certificates, which includes entering information onto a database, scanning photographs, pasting into the appropriate certificate.
- Ensure that the request for verification/authentication of certificates of Competency by other Maritime Administrators and shipping companies is promptly attended to.
Administrative support
- Prepare statistics for the month end reports
- Provide routine and ad-hoc clerical and other services in support of operational effectiveness in the Certification Unit.
- Update Electronic database
- File documentation accordingly and assist with the search and retrieval of records.
- Client services
- Answer any queries that the stakeholders/ clients may have concerning the certifications and in so doing projects a professional image of SAMSA.
- Advise the clients on the process of applying for certification services at SAMSA
Qualifications
MINIMUM REQUIREMENTS
Qualifications
- The candidate must be in possession of a Matric (Grade 12)
- NQF Level 5: National Certificate
Knowledge and Experience
- 3 years’ administrative experience
- Candidate must be proficient in the use of Microsoft Office (Word, Excel, Access, and Outlook)
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