The South African Civil Aviation Authority (SACAA) is Hiring A Personal Assistant
Apply By: Due Date Not Specified
Task Description
Administrative/Personal Assistant Support
- Proactively manage and coordinate the diary of the DCA prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
- Provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the DCA.
- Quality check all documents for DCA’s signature
- Plan and coordinate logistics for the DCA’s participation to internal and external events.
- Procure office supplies when required
- Write and prepare minutes of meetings
- Manage the office of the DCA’s budget.
- Undertake any other appropriate duties as required to support the DCA.
- Proactively attend to all DCA’s responsibilities through prioritization of tasks and activities requiring the attention of the DCA
- Be prepared to travel when necessary
Stakeholder Relations
- Serve as the primary liaison between the DCA and both internal and external clients
- Manage all meeting requests and queries appropriately
Coordinate Travel
- Co-ordinate the Director of Civil Aviation’s travel and accommodation nationally and internationally.
- Partner with Supply Chain to ensure that the most cost-effective travel options are sourced
Submissions and Deadlines
- Assist in compiling the Director of Civil Aviation Reports.
- Format all reports and board submissions by Quality checking all documents to ensure that they are in line with policy requirements.
- Assist in ensuring that the Director of Civil Aviation deadlines are adhered to (submissions to Board Meetings, DoT, and Minister).
Confidentiality
- Perform all the duties with complete discretion and a high regard for confidentiality.
- Undertake responsibilities as appropriate which will fulfil the purpose of the role and support the success of the organisation.
Correspondence Management
- Process all communications and correspondence for the office of the DCA and ensure they are dealt with and responded to timeously.
- Anticipate, and prepare briefing papers in advance of appointments and presentations.
- Facilitate the signing of documents for DCA’s attention.
- Maintain effective filling and data storage including emails and retrieval systems ensuring the needs of the DCA are met
Qualifications
- NQF Level 6 Formal qualification in Secretarial or Administration or equivalent
Ideal Qualification:
- Related Degree or equivalent
Experience:
- 5 – 7 Years Personal Assistant to an Executive or CEO